Student Tenancy Application Form

Thank you for your interest in the property advertised with Tassi Sales and Lettings! Before we can put forward your application to the Landlord, we require each applicant (and their guarantor if applicable) to complete this application form.

Please could each applicant also provide their supporting documents in the form of images of their student ID, proof of address (bank statement or utility bill dated within the last 3 months), guarantor photo ID and guarantor proof of address (bank statement or utility bill dated within the last 3 months). Please also arrange to attend our office with your passport to complete the right to rent check at your earliest convenience.

In brief the application process is as follows and we are only a phone call away if you have any queries regarding the process at any time;

Property Details

If the above special conditions do not apply the property is taken as seen. Any special conditions listed are subject to the Landlords agreement and will be discussed with you prior to your referencing commencing. The proposed start date is the date we will aim for your tenancy to commence however this is subject to referencing and any works required.

Applicant details

Joint Applications - Please be aware that when one tenant enter a ‘joint tenancy’ with one or more other tenants, they become jointly and severally liable with each of the other tenants named in the agreement. In practice, this means that joint tenants are responsible for ensuring both they and all other tenants meet their joint obligations set-out in the joint tenancy agreement. Obligations such as paying rent and caring for the property in a ‘tenant like manner’.

Address History

Current Tenancy Agreement

If in rented accomodation, please provide details of the current Landlord/Agent along with a copy of your current tenancy agreement;

Course Information

The Rent

As described above, if you are proposing to enter a joint tenancy with other parties (other tenants), you will become legally responsible for ensuring the rent for the whole property is paid in FULL. For example, should any arrears be outstanding on the property all Tenants will be responsible for the arrears. Property rents are payable in advance by standing order except for the first payment which would fall due at the start of the Tenancy and is payable by bank transfer. Typically, student property rents are payable monthly or in adhoc installments.

Guarantors

In most cases, it is necessary for student tenants to provide a suitable UK based guarantor to guarantee their obligations under the tenancy. The requirement for a guarantor can only be removed by paying the total rent for the fixed term of the tenancy in FULL before the tenancy commences. A guarantor must possess an annual income of 3 x your portion of the property rent (the total rent if renting alone).

The Security Deposit

All student tenants are required to pay in advance of any tenancy a security deposit which would fall due 7 days after signing a tenancy agreement. We protect deposits with the Deposit Protection Service before we provide to the tenant several documents including the Prescribed Information Form, Deposit Protection Certificate and Scheme Leaflet.

The security deposit is only permitted to be paid by the Lead Tenant only and not any other persons. At the end of tenancies, it is sometimes necessary to write to tenants regarding the return of their deposits. In practice we always communicate via telephone or email in the first instance, although it is nevertheless necessary to take a forwarding postal address.

Immigration, proof of address and reference checks

In accordance with the Immigration Act 2014, it is necessary for us perform a Right to Rent check to verify your right to reside in the UK. This is done by checking your passport along with any accompanying visa documents. As part of this application, you must present, in person, the original documentation to our office address (20 Regent Street, Nottingham, NG1 5BQ) as soon as possible. In cases where an application is made more than 28 days before the proposed start date of a tenancy, it will be necessary to repeat this process during the preceding 28 days should your application be successful.

Along with your passport, you will need to substantiate your position as a student. We therefore request that you present along with your passport, your student ID card or offer letter from your stated college or university. Alongside these documents, you will need to provide some proof of address dated within the last three months. Examples of suitable documents include a utility bill, phone bill or bank statement.

As part of the tenancy application process, we may undertake certain reference checks obtaining where appropriate; a landlord reference, a source of income reference, a college or university reference and / or a credit check report.

Important Information

By signing this document, you hereby confirm that the information provided within is both true and accurate; understanding that knowingly providing false or misleading information will in all likelihood render your application unsuccessful. You further provide consent for Tassi Lettings to undertake suitable reference and credit checks so far as is believed necessary to prove your suitability to rent a property as suggested above. We will need to share limited information with third party companies such as reference agencies, utility companies, debt collection agencies, university, the local authority and the Deposit Protection Service (or other deposit scheme). Certain personal information including names and addresses collected as part of this Application will (where applicable) be shared with other relevant parties such as any other proposed tenants and / orguarantors. You also agree for your information to be shared with our partnered utility companies who may contact you regarding their services and will pay Tassi Lettings a referral should you proceed with their services.

As a Data Controller we intend to hold your personal data in accordance with the GDPR 2018 and Data Protection Act 2018. Such data will only be held so far as is deemed reasonable and necessary. You may at any time request to see copies of all data we hold about you and for your data to be erased subject to any lawful reason we may have to retain certain information. A copy of our Privacy Policy is available upon request or from our website.

It is agreed hereafter that you consent to the service of information and documents in digital form to be enacted using your email address as provided herein. This includes information and documents provided both at the outset of and during, any potential subsequent tenancy.

Finally, it is understood by all parties that this form in no way creates a binding contractual relationship between the Landlord and you as Applicant. The creation of a tenancy is subject to receipt of satisfactory references, further negotiations and the signing of a formal written tenancy agreement.

Holding Deposit

Once the Landlord has accepted your application subject to references, you will need to pay to us a holding deposit equivalent to one week’s rent for the property you are interested in renting. Joint applicants are welcome to fund the holding deposit individually however the holding deposit shall be treated as a whole.

PLEASE NOTE: Tassi Lettings will continue to market the Landlord’s property until the full holding deposit equivalent to one weeks’ rent has been paid.

This document explains what happens to that holding deposit and the circumstances in which the deposit will and will not be refunded. It is important that you know your legal rights and accordingly you should feel free to seek independent legal advice before signing this or indeed any other document which we might put before you.

Once we have your holding deposit, current legislation stipulates that the necessary paperwork should be completed within 14 calendar days or such longer period as might be agreed between both parties. In the present case, it has been agreed that the relevant period will be extended to the number of days shown below, from when we receive your holding deposit.

If at any time during that extended period you decide not to proceed with the tenancy, then your holding deposit will be retained by Tassi Sales and Lettings. By the same token, if during that period you unreasonably delay in responding to any reasonable request made by Tassi Sales and Lettings (including delays created by your chosen referees), and if it turns out that you have provided us with false or misleading information as part of your tenancy application or if you fail any of the checks which the Landlord is required to undertake under the Immigration Act 2014, then again your holding deposit will not be returned. It will be retained by Tassi Sales and Lettings.

However, if the Landlord decides not to offer you a tenancy for reasons unconnected with the above then your deposit will be refunded within 7 calendar days. Should you be offered, and you accept a tenancy with our landlord, then your holding deposit will be credited to the first instalment of rent due under that tenancy.

Where, for whatever reason, your holding deposit is neither to be refunded nor credited against any rental liability, you will be provided, within 7 days of that decision, with written reasons explaining why your holding deposit is not being repaid.

You will not be asked to pay any fees or charges in connection with your application for a tenancy. However, if your application is successful under our standard assured shorthold tenancy agreement, you will be required to pay certain fees for any breach of that tenancy agreement in line with the Tenant Fees Act 2019. In consideration of us processing your tenant application, you agree to pay those fees to us on request.

Applicants Agreement

I agree to the following statements;

I propose to enter into a joint tenancy where I will be held liable for the terms of the tenancy (including all payments of rent) with my co-tenants.

I agree for the Lead Tenant to pay the security deposit in full within 7 days of signing the tenancy agreement unless agreed otherwise with the Landlord or their agent.

I am aware should all application requirements not be completed for all applicants (completing the right to rent check, providing your student ID and proof of address, references completed for all Tenants and guarantors) I will not be able to book in a key collection appointment.

I am aware should any payments be outstanding at the commencement of the tenancy keys will not be released to any Tenants.

I agree to take the property as given to me unless any conditions listed on page 1 of the application form have been agreed. This will be confirmed within the subject to contract email received once the Landlord has accepted the application.

I agree my holding deposit will not be returned should myself or any of my co-tenants not adhere to the requirements listed within this document.